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(404) 996-0269
Department: Executive Administration
Reports To: Chief Operating Officer (COO)
Employment Type: Part-Time or Full-Time
Linwalk Creative Solutions, LLC is seeking a highly organized, proactive, and detail-oriented Executive Administrator to provide high-level administrative and operational support to executive leadership. This role serves as a key partner to the Chief Operating Officer (COO) and leadership team, helping to coordinate organizational priorities, manage executive communications, oversee administrative functions, and support strategic initiatives across the organization’s housing, workforce development, youth services, and community impact programs.
The ideal candidate possesses exceptional organizational skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.
Provide direct administrative support to the COO and executive leadership team.
Manage executive calendars, appointments, meetings, and travel arrangements.
Prepare correspondence, reports, presentations, agendas, meeting materials, and organizational documents.
Coordinate and support board meetings, leadership meetings, and strategic planning sessions.
Record meeting minutes and track action items to ensure timely follow-up and completion.
Manage confidential information, records, and sensitive organizational communications with professionalism and discretion.
Serve as a liaison between executive leadership, employees, contractors, community partners, funders, and external stakeholders.
Assist with contract management, vendor coordination, and administrative compliance activities.
Monitor and coordinate special projects, organizational initiatives, and executive priorities.
Support grant administration activities by organizing documentation, tracking deadlines, and preparing reports as assigned.
Assist with policy and procedure documentation, updates, and implementation.
Coordinate office operations, supply management, and administrative systems.
Prepare executive reports, dashboards, and operational summaries for leadership review.
Support event planning, community engagement activities, stakeholder meetings, and organizational functions.
Maintain electronic and physical filing systems to ensure accurate records management.
Perform additional administrative and operational duties as assigned by the COO.
Associate’s or Bachelor’s degree in Business Administration, Public Administration, Communications, Management, or a related field preferred.
Minimum of three (3) years of executive administrative support, office management, or senior administrative experience preferred.
Experience supporting executive leadership or nonprofit management teams highly preferred.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
Strong written and verbal communication skills.
Excellent organizational, planning, and time-management abilities.
Ability to work independently while managing competing priorities and deadlines.
Strong attention to detail and problem-solving skills.
Ability to maintain confidentiality and handle sensitive information appropriately.
Experience with project coordination, document management, and administrative operations preferred.
Executive calendar management
Meeting coordination and minute-taking
Project coordination and tracking
Administrative operations management
Professional written communication
Records and document management
Event planning and logistics
Strategic planning support
Confidentiality and discretion
Organization and prioritization
Relationship management
Microsoft Office and business technology proficiency
At Linwalk Creative Solutions, we are committed to creating meaningful opportunities and sustainable solutions for individuals, families, youth, and communities. As an Executive Administrator, you will play a vital role in supporting organizational leadership and ensuring the efficient operation of programs that make a lasting community impact. Join a mission-driven team dedicated to service, innovation, and excellence.
Linwalk Creative Solutions, LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees, contractors, applicants, and program staff. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other protected characteristic under applicable federal, state, or local law.